Free statement generator: what was delivered, on what date, for how much
A statement records a transaction that already happened: what you delivered, on which date, and what it came to. Unlike an invoice it isn't primarily a request for payment — it's the paper trail both sides keep. Fill in the trade date and line items and this tool lays it out the way accounts teams expect, with no upload and no account required.
Invoice details
From (your business)
Bill to (your client)
Line items
Tax, discount, payments
- Subtotal
- $0.00
- Balance due
- $0.00
Notes
Statement
Invoice number
Issued
Bill to
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 1 | $0.00 | $0.00 |
- Subtotal
- $0.00
- Total
- $0.00
Draft saved in this browser
What a statement is for
In English-language bookkeeping, "statement of account" usually means a summary a supplier sends a customer listing every invoice issued and payment received over a period, ending in a running balance — a reminder document, not a bill for one job. In Korean business practice, 거래명세서 (also called 거래명세표) is narrower and more common day to day: a single record of one delivery on one date, itemized the same way an invoice is, often handed over alongside the goods or right after. This generator produces the second kind — one transaction, one date, one document — which is what most freelancers and small suppliers in Korea actually need.
If what you actually need is a multi-period ledger with a running balance across many invoices, that's a different job — an accounting tool or spreadsheet, not a single-transaction generator like this one.
What belongs on a statement
A statement carries almost the same fields as an invoice, with the trade date doing the work a due date does on a bill.
- A document number, sequential and unique
- Trade date: the date the goods or service actually moved
- Supplier and recipient, with contact details for both
- One line per item with quantity, unit price and amount
- Subtotal, VAT if it applies, and the total for that delivery
- Notes: purchase order reference, related invoice number, or delivery method
Statement, invoice, tax invoice: who gets which
The three commonly get confused because they can describe the same underlying sale. A useful way to keep them apart is to ask what each one proves.
- Statement (거래명세서) proves what was delivered and when — a delivery-and-pricing record, not proof of tax or payment
- Invoice (청구서) proves what is owed and by when — a request for payment with a due date
- Tax invoice (세금계산서) proves VAT was charged and reported — the only one of the three the National Tax Service (Hometax) recognizes for input-VAT credit
Running a tab: statements across several deliveries
Suppliers who deliver on a schedule — weekly stock, monthly retainer work — often issue one statement per delivery and one invoice per month or quarter that references all the statement numbers it covers. Number each statement independently from your invoices (S-2026-0001, for example) so the two sequences never collide, and keep the invoice's notes field listing which statements it settles.
Korean 거래명세서: supplier/recipient blocks and the 3-copy habit
Switch on Korean business form and the statement gets the 공급자/공급받는자 blocks with business registration number, representative, address, business type and item, plus line items split into 공급가액 (supply value) and 세액 (VAT) at the standard 10% rate. Paper 거래명세서 are traditionally printed in duplicate or triplicate — one copy for each party and sometimes one for internal filing — a habit that carries over even when the document itself is a PDF: many suppliers still print two copies and keep one signed or stamped.
A 거래명세서, however carefully filled in, is not a tax invoice and does not by itself support an input-VAT credit. If your counterparty needs one for their VAT filing, a proper 세금계산서 has to be issued through Hometax or accounting software in addition to the statement.
Frequently asked questions
- Is a statement the same as an invoice?
- No. A statement records what was delivered on a date; an invoice requests payment by a date. Many suppliers issue both for the same transaction.
- Can I use this for a running account balance across many invoices?
- Not directly — this generator is built for one transaction on one date. For a multi-period balance, list the statement numbers it covers in an invoice's notes instead.
- Does a Korean 거래명세서 need a business registration number?
- It's standard practice and expected by most Korean accounts-payable teams. Korean business form mode has a dedicated field for both the supplier's and recipient's registration number.
- Is a statement proof I can use for a VAT deduction?
- No. Only a 세금계산서 issued through Hometax (or another National Tax Service-approved e-invoicing channel) supports an input-VAT credit. Confirm with a tax professional (세무 전문가 확인) before relying on a statement for tax purposes.
- How is the trade date different from the issue date?
- The trade date is when the goods or service actually changed hands; the issue date is when you printed or sent the document. They're often the same day but not always, for example when a statement is drawn up a day later for a batch delivery.
Content last reviewed: 2026-09-03